Senior Executive Assistant & Office Manager

About the role

<div class="content-intro"><p><span style="text-decoration: underline;"><strong><span data-contrast="auto">Mavericks Wanted</span></strong><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}">&nbsp;</span></span></p> <p><span data-contrast="auto">When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on</span>&nbsp;<br><span data-contrast="auto"> </span>&nbsp;<br><span data-contrast="auto">In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare&nbsp;disease, and&nbsp;develop life-changing medicines for patients with unmet needs as fast as humanly possible. </span>&nbsp;<br><span data-contrast="auto"> </span>&nbsp;<br><span data-contrast="auto">Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll&nbsp;ask&nbsp;"why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical &amp; thoughtful use of AI to improve clarity, speed, and quality of work.</span><span data-ccp-props="{"134233117":true,"134233118":true,"201341983":0,"335559740":240}">&nbsp;</span></p></div><h3><strong><u>What You’ll Do</u></strong></h3> <p>You will report to the VP &amp; GM EU West and work closely with colleagues across departments and countries, including Finance, as well as external partners and service providers, to help a growing international business run effectively. Your primary purpose will be to provide senior executive and personal support to the VP &amp; GM EU West and to manage the day-to-day operations of our Paris-region office. You will manage a complex calendar, international travel and correspondence in English and French, oversee office operations and suppliers, and coordinate cross-functional activities supporting business growth and upcoming commercial launches. This role requires sound judgment, absolute discretion and effective collaboration with internal and external stakeholders. The ideal candidate is a proactive, highly organized professional who enjoys taking ownership, anticipating needs and working in a fast-paced, hands-on environment.</p> <h3><strong><u>Responsibilities</u></strong></h3> <ul> <li><strong>Executive support: </strong>Manage a complex calendar, prioritize requests and coordinate meetings across different departments and countries, and organize international travel, detailed itineraries and expense reporting</li> <li><strong>Communication and follow-up: </strong>Prepare meeting agendas, briefing materials, presentations and correspondence in English and French, capture key decisions and track action items with stakeholders, and act as a trusted point of contact for internal teams and external partners, exercising sound judgment and discretion</li> <li><strong>Office management: </strong>Oversee day-to-day office operations, suppliers, service providers, purchasing and administrative follow-up, and coordinate office-related expenditure and invoices with Finance</li> <li><strong>Team and process support: </strong>Organize team meetings, company events and onboarding logistics, and improve administrative processes with practical ways to make everyday work more efficient</li> <li><strong>Project coordination: </strong>Coordinate cross-functional activities supporting business growth and upcoming commercial launches, maintain project trackers and monitor deadlines and deliverables, and anticipate bottlenecks, flag issues early and keep stakeholders aligned</li> <li><strong>Personal assist

Skills